Automatically deactivating user accounts
Automatic Deactivation of Inactive User Accounts in Vymo
To optimize license fee calculations and maintain system security, Vymo allows for the automatic deactivation of user accounts based on inactivity.
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Specify Inactivity Threshold: Determine the number of inactive days after which an account will be considered for deactivation, e.g., 21 days.
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Pre-Deactivation Alerts:
- Frequency of Alerts: You can set up to three alerts to be sent before the deactivation date.
- Timing of Alerts: Specify the days before deactivation when alerts should be sent (e.g., 5, 3, and 1 day before deactivation).
- Recipients of Alerts: Choose whether alerts should be sent to the user, their reporting manager, or both.
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Alert Method: Decide on the method of alert delivery, such as email, SMS, or both.
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Account Deactivation:
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If the user does not reactivate their account by logging in, it will be automatically disabled once the inactivity threshold is breached.
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Post-Deactivation Notification:
- Notification Recipients: Specify who receives the notification (the user, their reporting manager, or both).
- Notification Method: Choose how to send these notifications, either by email, SMS, or both.
This automated process helps ensure that only active users are counted for licensing purposes, while also providing multiple alerts to prevent unintentional deactivation.
Pre-emptive action; notifications
A list of people whose accounts are near the specified threshold can be sent to your administrative team, for their intervention, if required.
After a user account is disabled, the details can also be sent to your administrative team.